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Short Questionnaire

Is there a PMO in your organisation, if yes, how many people does it have? How many projects, project managers and resources? Is there an existing documented methodology for project management? What tools do you currently use to create, track and manage your projects (e.g. MS Project, Excel) Do you currently use pre-defined project plan templates? How / where do you maintain project related documents? Any project(s) related reports?
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What is Microsoft PPM?

Microsoft’s product set for enterprise project portfolio management (PPM) has consistently appeared as a leader in the Gartner Group’s IT Project & Portfolio Management Magic Quadrant. It is deployed to help organisations effectively evaluate and select project ideas, measure the contribution of competing requests, standardise project progression, improve governance and control, effectively manage resources and mine and aggregate data on many dimensions to produce reports and dashboards enabling greater insight for informed decision-making.

Microsoft PPM is built on a number of Microsoft technologies. At the heart of it is Microsoft Project Server, deployed on a SharePoint Server farm. These two products form the application layer of PPM, while the back-end database is Microsoft SQL Server. Reporting and Business Intelligence (BI) are delivered through many analytical tools – such as Excel Services, Power Pivot, Power View, SQL Analysis Services (SSIS) and SQL Reporting Services (SSRS).

Microsoft PPM can be owned and installed on premises, or consumed as Software-as-a-Service (SaaS) through Microsoft’s Project Online service which is delivered on Office 365.  It can also be hosted on EPM Partners’ own cloud-based EPMonDemand service – a hybrid solution between an on-premises deployment and Project Online.

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Project Online

Project Online is a flexible online solution for project portfolio management (PPM) and everyday work.  Based in Australian data centres and delivered through Office 365, Project Online enables organisations to put PPM in place quickly to deliver significant business value – from virtually anywhere and on nearly any device.

Project Online has flexible subscription plans that help you quickly and easily sign up for the service that best fits your business needs.  You can get up and running with enterprise-grade reliability and zero up-front infrastructure costs and add teams and projects within minutes using a web-based portal.  It’s priced from $36.63 per user/month with annual subscription.

Project Online
On Premise


EPMonDemand was the Southern Hemisphere’s first cloud-based Microsoft Project Server service.  Based in Australia, in Microsoft Azure data centres, it is a complete hosted Microsoft Project Portfolio Management platform.

Two cloud options are offered on EPMonDemand: shared (multi-tenanted infrastructure) or dedicated (private cloud).  With both the shared and private-cloud services, EPM Partners provides all the required Microsoft license components on a $-per-user-per-month basis.  Additionally, on the private cloud service, customers can deploy licenses that they’ve already acquired via Microsoft’s Software Mobility Program – as long as they have Software Assurance in place on those licenses.  It’s priced from $49 per user per month.

Project Server

Microsoft Project Server is a flexible on-premises solution for project portfolio management (PPM) and everyday work.  Project Server is built on SharePoint Server and can be deployed on existing SharePoint farms.


Compare the three options

Feature Project Online EPMonDemand Project Server
Pay per user per month ON ON OFF
Ability to migrate from/to on-premises databases OFF ON ON
Single Sign-on ON ON ON
Access to SharePoint Central Admin OFF ON ON
Dedicated Servers OFF ON ON
Users backup and restore of Projects and Resources OFF ON ON
On going software enhancements and fixes ON OFF OFF
Can be added to an Office365 subscription ON OFF OFF
Hosted and supported by Microsoft Office365 in Australia EPM Partners Azure in Australia Customer IT
Excel Services and PowerPivot ON ON ON
OData feed Limited Custom Fields Unlimited Unlimited
Database Access Via OData Direct Direct
SQL Server Reporting Services (SSRS) Not Included Included Included
Microsoft Online Apps Store On ON ON
3rd Party Applications Integration OFF ON ON
Custom Solutions and Custom Web Parts OFF ON ON
Data integration with other applications Indirect (Via Azure) Direct Direct
Integration with on-premises applications Indirect (Via Azure) Indirect (Via Azure) Direct



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