How to Create an Auto-Incrementing Number Field in a SharePoint List

Posted By Posted by: Ahmed Taee on April 27, 2017

Auto-numbering is a common requirement when working with SharePoint lists. You may want an auto-incrementing number on Issues list items such as “ISS-001” and so on. If you try using calculated column with ID field and entered a formula such as = (“ISS-00” & [ID]), this won’t work for new items! The reason being ID field is filled ONLY after the item is created.

Here are the steps to create an auto-incrementing number field in a SharePoint list designer workflow:

  1. Create a new column, such as : Increment Number in issue list with Number type. Make this column hidden in a view.
  2. Create another column, such as : Issue No. in issue list with Formula type and add the following formula = “ISS-00” & [Increment Number]. This Column will show the increment items’ numbers in the list.
  3. Open SharePoint designer, create new list workflow (for issues list).
  4. Add a workflow action: “Update list Item” >> Current Item >> Add >> Set this field to your Target field (Increment Number), set value from Current Item:ID field (as below).
  5. Set the workflow start option to “Start Workflow automatically when an item is created”.
  6. Save and Publish the workflow.

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