How to create an out of hours calendar

Posted By Posted by: EPM Partners on October 26, 2010

In Microsoft Project you can create as many calendars as you like and assign these calendars to the Project or individual resources. However in the scenario where you have a task which may for some reason need to be scheduled out of normal business working hours one option is to create what is known as a “Task Calendar”.

For example;

I have a task in a Release Project called “Apply Service Packs”. This task needs to occur on a weekend day.

  1. Create a calendar which includes working time for that particular day (or use the default 24 hour calendar)
  2. Edit the task information
  3. Click on the “advanced “ tab
  4. Choose the calendar from the drop down list (in this example I am using the 24 hours calendar)
  5. Select the option “scheduling ignores resource calendars”
  6. Click OK
  7. If you now go to the task usage view you can see that the task allows you to now assign resources to work on this task on the Saturday and Sunday



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